Job Description
Job Title -Legal E-Billing Specialist
Company Location - Los Angeles, CA
100% On-site, Full Time
Pay - Up to 75k annualized, DOE
Non-Exempt role
Work Schedule: 8:30am to 5pm (M-F)
Job Summary of the Legal E-Billing Clerk position
Integr8staff seeks a career-minded, skilled and seasoned E-Billing Coordinator for a highly regarded, award-winning, legal firm. This individual will be responsible for full cycle e-billing, including but not limited to, performing pre-edits, distributing prebills, processing revisions, submitting and posting bills electronically through various e-billing vendor portals.
Responsibilities of the Legal E-Billing Clerk position
Time entry and billing for hourly, flat-fee, and contingency matters
Understanding billable vs. non-billable time
Preparing prebills and final invoices
Handling billing adjustments and write-offs
Proficient with client-specific e-billing guidelines (LEDES, UTBMS codes)
Catching time entry errors, attention to detail
Ensuring rate accuracy
Reviewing narratives for compliance
Reconciling billing discrepancies
Familiar with basic accounts receivable (AR) processes
Applying client payments
Familiar with trust accounting basics (IOLTA awareness is a plus)
Month-end billing cycles
Working with general ledger summaries
E-billing platforms and site administration (e.g., CounselLink, Legal Tracker, Serengeti,
etc.), including maintaining timekeeper status, rates, budgets, user profiles, submitting
and tracking of appeals
Enter timekeeper rate and new matter setups for assigned billing and e-bill clients
Review outside counsel guidelines and update billing system to ensure compliance
Following strict client billing rules and guidelines.
Requirements of the Legal E-Billing Clerk position
Must have a minimum of 3+ years of legal billing experience
Must be proficient in Aderant/ Sierra - or experience with Elite Enterprise, Elite Prolaw,
or other equivalent legal billing software
Strong Excel/MS Office skills
Finance or Accounting degree preferred, or equivalent relevant experience
Multi-office or large-firm billing environments
High-volume billing (hundreds of bills per cycle)
Deep understanding of legal billing rules (e.g., e-billing & client guidelines)
Collections support or client follow-up
Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)
Excellent attention to detail, and superb communication/organizational skills.
Similar software experience required (such as Elite 3E).
Experience with E-billing and appeals
Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.
Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.
Job Tags
Hourly pay, Full time, Local area, Relocation
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